Login       Login
don`t have an account, register here or have you forgotten your password
 
 
 

    Guidelines for the use of the online facility    

 

How to affiliate online, register a new teacher, enroll participants and

download participation slips.

A .  HOW TO AFFILIATE 

You have to affiliate annually to enroll participants. Register as an Affiliate (New) if you have not registered as an affiliate previously.

Click "register" at the top of the webpage to open die Affiliation Application Form.

Do the following:

  1. Decide on a username and password.
  2. Select the year (2019).
  3. Select your Affiliation Type from the drop down menu. Choose one of the four options that suits your situation.
  4. Fill out the required fields marked with a (*) .
  5. Select your school/studio, or if you cannot find your school, click "add new" to add your school/studio.
  6. Once you have filled in all the fields required and selected the option, click on "submit" to save your details and continue.
  7. Clicking "submit" takes you through to the Registration Confirmation page. Double check your details and then click on Affiliate.
  8. This will take you through to the Registration Complete-page, which indicates your Affiliation Type and your Invoice number. Please make a note of this invoice number.
  9. You will now be registered for Eisteddfod for the year you selected. Pay your affiliation fee using your invoice number as reference and send your proof of payment to fin@pretoriaeisteddfod.co.za.  You will then receive a receipt and your entry forms will be active.

B.    REGISTER AS AN AFFILIATE (Previously affiliated)

  1. If you have been affiliated previously please enter your username and password. DO NOT CREATE A NEW PROFILE! If you have forgotten your login details, click on "forgotten password" and follow the instructions, or contact the Eisteddfod Office.
  2. Click on the “Profile” at the top of the webpage. This will take you to the affiliation form.
  3. Select the year (2019).
  4. Edit your details and update weher necessary.
  5. Clicking "submit" takes you through to the Registration Confirmation page.
  6. Double check your details and then click on the Affiliate to register.
  7. This will take you through to the Registration Complete page, which indicates your Affiliation Type and your Invoice number. Use this invoice number as reference when you pay the registration fee.
  8. Please send proof of payment to fin@pretoriaeisteddfod.co.za.
  9. You will then receive a receipt and your entry forms will be active.

C.  REGISTER AS A TEACHER

Please indicate the teacher's name on each entry form not the affiliate. Convenors need to contact teachers from time to time and without the teacher’s name and contact details they find it extremely difficult.

Do the following:

  1. Log in with the affiliate's username and password. 
  2. Click on "Teachers" at the top of the webpage. This page contains a list of all the teachers registered under the affiliation. (You can also view the list of teachers under "Profile").
  3. If you wish to add a teacher, click "Add New Teacher".  Each teacher must create his/her own username and password (not the same as the affiliate). Fill out the required fields marked with * and select your school/studio from the drop-down menu, or add a new school/studio by clicking "add new".
  4. Once you have filled out the required fields and selected or added a school/studio, click "submit" to save the details entered. A pop-up notification states - Teacher Saved.

D.  REGISTER A PARTICIPANT

To register a participant you must be logged in and the affiliation for the year must be paid. Register a student by clicking "Entry Forms." at the top of the webpage. Please make a selection (solo/ensemble/group).

Add a SOLO Entry

All the solo-items of a participant can be listed on the same form. To add a new solo entry, click "Add New Solo" on the Entry Forms page.

Do the following:

  1. Select the year (2019).
  2. Select a teacher or "add a teacher" if your name doesn't appear on the list.
  3. Fill out the required fields marked with *. Please choose the correct syllabus code and item before moving on. Be sure to "select" each item. 
  4. Once you have added al the items, click "Save" to register the participant.
  5. Please use the "Additional Info" box to enter any information needed by the convenor e.g. the name of the piece, the duration, the type of instrument (Strings, Woodwind and Brass) or the type of voice (singing sections).
  6. This will take you to the Confirm Registration Page. Review the student’s details.  Double check your entry. Click "back" to adjust or click "Generate Invoice", which will take you through to the "Registration Complete" page.
  7. This page will indicate the invoice number that needs to be paid in order for the participant to receive a participation slip. Please make a note of the Invoice number and use it as reference when making the payment.

Add a new ENSEMBLE

Please use this form for ensembles, duo- & triologue and all other duo/trio items

Do the following:

  1. Click "Add New Ensemble". This will open the Ensemble Entry Form 
  2. Select the year (2019).
  3. Select the teacher, or "add a teacher" if your name doensn't appear on the list.
  4. Before you start completing the form, add extra rows for more ensemble members by  clicking  "Add Another Row". You can enter up to 15 students on the Ensemble entry form.
  5. To remove a participant simply click "Remove" next to the information fields.
  6. Make sure to choose the correct syllabus code and item, before moving on. Once you have completed the form, click "Save" to register your ensemble.
  7. The rest of the process is exactly the same as registering a soloist (see above).

Add a new GROUP

Do the following:

  1. To register a new group click "Add New Group" to open the Group Entry form
  2. Select the year (2019).
  3. Select the teacher or "add a teacher" if your name doesn't appear on the list..
  4. Name the group e.g. "The Marigolds".
  5. In the space underneath, add the participants' names separated with a comma e.g. Johan Smith,Nico duToit (no spaces). This is only necessary if each participant needs to receive a certificate. A fee of R25 is payable for each extra certificate.
  6. Complete all the fields making sure to choose the correct syllabus code and item before moving on. Once you have completed the form, click "Save" to register your Group.
  7. The rest of the process is exactly the same as registering a soloist (see above).

E.  TO DOWNLOAD PARTICIPANT SLIPS

The participant slips will be made available on the website as soon as the program has been compiled by the organiser.

Do the following to download the slips:

  1. Logon and click on "Student Reporting".
  2. Report Type: Choose "Participant slips".
  3. Choose the year (2019).  
  4. Enter the Syllabus Code: e.g. AS, W, R.
  5. Choose the syllabus item number e.g. 12.: The item within the syllabus e.g. AS 12, E 4, KJ 20.
  6. Once you have made the relevant selections, click "Generate Report". A PDF-file will be generated, which you can download to a file/folder or storage device by clicking "Download" in the panel to right of the screen. If no participant slip is available please check whether the entry fee was paid.
  7. As soon as the entry fee is paid and proof of payment was reveived, the slips will be made available.

                                                                                                                                                          

 

 
 
developed by This website was developed by ProsperO